APPENDIX i

 

Standing Committees

 

Accredited Management Organization® (AMO®) Liaison

  1. Accredited Management Organization® (AMO®) Liaison

 

AT A GLANCE:

Description: Monitors the Chapter’s involvement with local AMO® firms

Status: Committee Chair, non-voting

Time Commitment: Less than 2 hours per month, only as needed

Time Frame: Ongoing throughout the year

Meetings: Not required; EC meetings recommended

Reporting: Monthly report (1-2 sentences) for consent agenda if any activity that month

Duties of the Chair 

  • Serves as liaison between IREM Headquarters and local AMO® firms
  • Reviews applications from firms seeking the AMO® designation; makes reports to the Executive Council and recommendations to IREM Headquarters
  • Coordinates presentation of AMO® installation at a GMM’s, submits information for press releases, newsletter article, etc.
  • Markets to potential AMO® firms, including participation in ODIE visits
  • Ensures chapters AMO®’s are regularly recognized through a newsletter articles or on the website
  • Submits consent agenda reports and/or newsletter articles as warranted based on new activity

Key Resources:

IREM HQ Staff Liaison:  Eileen Lynch, [email protected]; 312-329-6003

 

 

Accredited Residential Manager® (ARM®)/Accredited Commercial Manager (ACoM) Liaison

  1. Accredited Residential Manager® (ARM®)/Accredited Commercial Manager (ACoM) Liaison

 

AT A GLANCE:

Description: Oversees review and approval of ARM®/ACoM members and monitors all ARM®/ACOM activities within the Chapter

Status: Committee Chair, Voting Member of Executive Council

Time Commitment: 6-8 hours per month, depending on number of interviews

Time Frame: Ongoing throughout the year

Meetings: EC Meetings monthly; phone/email communication with applicants

Reporting: Monthly report (short) for consent agenda and reporting to IAE on installees for that month

Duties of the Chair

  • Represents all ARM®/ACoM interests within the chapter, serving as spokesperson for those members
  • Reviews ARM®/ACoM applications and interviews applicants to ensure that IREM requirements have been met; recommends approval to the Executive Council and to IREM Headquarters
  • Working with the IAE, makes arrangements for installation ceremony of new ARM®/ACoM members
  • Work with the Young Professionals Committee to encourage ARM® and ACoM involvement in Chapter Activities
  • Submits consent agenda reports and/or newsletter articles as warranted based on activity

Key Resources:

IREM HQ Staff Liaison: Membership Admissions, 312-329-4650

 

III.          Community Action

 

AT A GLANCE:

Description: Coordinates charitable activities and community service events for the Chapter

Status: Committee Chair, non-voting

Time Commitment: 6-8 hours per month, depending on number of events

Time Frame: Ongoing throughout the year

Meetings: EC Meetings monthly; phone/email communication with committee members and community resources.

Reporting: Monthly report (short) for consent agenda and newsletter articles quarterly

Duties of the Chair

 

  • Surveys local charitable organizations to determine suitable activities for Chapter participation and makes appropriate recommendations to the Executive Council; attempts to find at least two such activities each year, preferably one per quarter. Examples are coat collections for needy persons, food drives, community clean-up projects, and charitable walk-a-thons
  • Coordinates the 50/50 drawings at each of the general membership meetings by selling tickets, collecting monies, and conducting the drawing; ensures that all monies are submitted to the IREM Association Executive (IAE) to be deposited in the Chapter bank account; provides recommendations to the Executive Council on dispersing the monies thus collected
  • Works with the Summer Party Committee on organizing and overseeing the charity that will be the recipient from the fundraising associated with that event
  • Submits consent agenda reports and/or newsletter articles as warranted based on activity
  • Responsible for staying below or in line with budgeted funds.
  • Responsible for turning over any funds collected to the IAE immediately following the event.

 

Key Resources:

 

  1. Diversity

 

AT A GLANCE:

Description: Responsible for executing the organization’s diversity initiative

 Status: Committee Chair, non-voting

Time Commitment: 2-4 hours per month

Time Frame: Ongoing throughout the year

Meetings: EC Meetings monthly (preferred, not required); phone/email communication with committee members

Reporting: Monthly report (short) for consent agenda and newsletter articles quarterly

Description: 

Our organization strives to provide an equal opportunity environment among its members, vendors, and staff. We welcome individuals of all races, genders, creeds, ages, sexual orientations, national origins, and individuals with disabilities.

The Diversity Chair strives to create an internal culture that is responsive to the needs and assets of diverse cultures and by adapting the organization’s operations and programs to be more attuned to the needs and assets of all people.

Duties of the Chair: 

  • Develops a shared vision of how the different committees of Chapter 77 will prioritize diversity and operate after it has undergone a diversity initiative.
  • Develops a process for creating a case for diversity within the organization and set goals related to diversity for the organization to achieve 
  • Oversees the development of an assessment to evaluate Chapter 77’s effectiveness in relation to the communities we serve in the following areas: mission, vision, and values; organizational culture; board of directors; personnel; volunteers; programs and constituents; marketing and community relationships; and fundraising and membership.
  • Develops a diversity blueprint for the organization that will outline steps to become more inclusive, based on information collected in the assessments  
  • Serve as ambassadors for the diversity initiative within other chapter committees and events.
  • Develops accountability measures to ensure that IREM Chapter 77 follows through on the agreed-upon recommendations in the blueprint and evaluate progress at least twice annually
  • Submits consent agenda reports and/or newsletter articles as warranted based on activity
  • Recommends members of the chapter as national Diversity Scholars and guides them through the application process.

Key Resources:

IREM Diversity

 

  1. Education Committee Chair

 

AT A GLANCE:

Description: Serves as the chapter’s lead volunteer member of IREM’s Region 3 Education Committee (RE3).  Coordinates all IREM educational activities involving the Chapter

 Status: Committee Chair, non-voting

Time Commitment: 2-4 hours per month

Time Frame: Ongoing throughout the year

Meetings: RE3 Ed meetings quarterly (required); EC Meetings monthly (preferred, not required); phone/email communication with committee members

Reporting: Monthly report (short) for consent agenda and newsletter articles quarterly.

Description: Serves as our chapter’s Senior Liaison for IREM’s Region 3 Education Committee (RE3).  Oversees the course delivery and seminar representatives on all IREM educational activities involving the Chapter with the primary responsibility of ensuring that the courses and seminars are staged successfully.  Working as a team, three representatives will be assigned to Education, as detailed below:

Senior Liaison will serve as the Chairperson of this Committee.  This volunteer must be a current officer, or past president of the chapter, OR a former RE3 education volunteer.  This volunteer will be responsible for making sure the chapter’s education staffing needs are met; will oversee the work carried out by the Course Delivery Volunteer and Seminar Representative (and will assist on site at courses and seminars when necessary); will represent the chapter at all quarterly RE3 meetings, determine the need for special and/or private education offerings and makes appropriate recommendations to the Executive Council, and should be willing to hold a leadership role (chair, vice-chair or seminar subcommittee chair) in the RE3 education committee if requested to do so.  Will submit committee reports for the consent agenda and newsletter.

Education Committee Member--Course Delivery

AT A GLANCE:

Description: Serves as the chapter’s course delivery volunteer member of IREM’s Region 3 Education Committee (RE3).  Coordinates all IREM designation courses sponsored by the Chapter (typically 1-2 weeks of courses per year)

 Status: Committee member, non-voting

Time Commitment: 2 hours per month for planning, 6-10 hours per week during course weeks (2 weeks a year), quarterly committee meetings

Time Frame: Two course weeks per year

Meetings: RE3 Ed meetings quarterly (required); EC Meetings monthly (preferred, not required); phone/email communication with other committee members

Reporting: None

Volunteer for Course Delivery:  This volunteer will assume the duties of on-site representative of the RE 3 committee for all IREM courses hosted by their chapter (one or two weeks).  This person will be responsible for assisting the faculty member with registration, course materials, a/v needs, snacks, etc., as required, and directing other chapter volunteers with the same tasks on days they are not on-site themselves.  This volunteer may be a CPM®, ARM®, ACoM, Candidate or Associate Member.  They will attend all quarterly meetings of the RE3 education committee, and should be willing to assist with Seminar offerings as necessary. 

Education Committee Member—Seminar Rep

AT A GLANCE:

Description: Serves as the chapter’s seminar representative in IREM’s Region 3 Education Committee (RE3).  Coordinates all professional seminars sponsored by the Chapter (typically 2 per year)

 Status: Committee member, non-voting

Time Commitment: 2 hours per month for planning, 2-4 hours per seminar (2 a year), quarterly committee meetings

Time Frame: Two days per year for seminar delivery; 6-8 hrs in Dec/Jan for planning

Meetings: RE3 Ed meetings quarterly (required); EC Meetings monthly (preferred, not required); phone/email communication with other committee members

Reporting: None

Seminar Representative:  This representative will serve on the seminar sub-committee to the RE3 Education committee and will have the primary responsibility of handling all logistical arrangements (sourcing locations, topics and speakers) for one or more full-day or half-day professional seminar(s).  This person should also be willing to help the Volunteer for Course Delivery by covering some shifts for the public courses (although not having primary responsibility for these courses) and will also attend all meetings of the RE3 Education Committee.  This volunteer may be a CPM®, ARM®, ACoM, Candidate or Associate Member.  

 

Key Resources:

 

  1. Ethics

 

AT A GLANCE:

Description: Monitors member compliance with the IREM Ethics Codes

Status: Committee chair, non-voting

Time Commitment: Less than 1 hour per month unless issue arises

Time Frame: Ongoing throughout the year, as needed

Meetings: EC Meetings Monthly (preferred, not required)

Reporting: None, unless issue arises

 

Duties of the Chair:

  • Conducts initial review of allegations of ethics violations by members, as received from IREM Headquarters, other members, or from the general public; makes appropriate disposition recommendations to the Executive Council and to IREM Headquarters

 

Key Resources:

IREM HQ Staff Liaison:  Eileen Lynch, [email protected]; 312-329-6003

 

VII.      Finance (Treasurer)

 

AT A GLANCE:

Description:  Manages finances of the Chapter.

Status: Voting member of Executive Council

Time Commitment: 6-8 hours per month

Time Frame: Ongoing throughout the year

Meetings: EC Meetings Monthly (Required); Officer Calls & Meetings (Required); Annual Conferences, typically 2 per year (Required)

Reporting: Variance report monthly, sent with consent agenda            

Duties of the Chair

  • Opens bank accounts and coordinates signature cards for new officers
  • Monitors investment accounts and cd’s; makes recommendations for renewals, etc.
  • Works with the IAE to review all income and expenses of the chapter on a monthly basis. This includes oversight of journal entries, tracking of prepaid meeting income, expense categories, etc., to confirm that entries are recorded correctly and that the financial statements are accurate
  • Reviews and approves all checks as submitted by IAE
  • Based on monthly financial reports provided by the IAE, prepares a variance report including monthly and year-to-date explanations and prepares a written Treasurer’s report, summarizing the variance report, both of which are include as part of the consent agenda. Presents a summary of the reports at all Executive Council meetings and answers any questions related to the chapter’s finances
  • Prepares a forecast for the calendar year no later than 8/31 for the incoming President to prepare the next calendar year budget
  • Reviews the federal and state income tax filings for the Chapter and recommends approval to the President

 

Key Resources:

IREM HQ Staff Liaison:  Ken Paul, [email protected], 312-329-6080

 

VIII.       Industry Partner Committee

AT A GLANCE:

Description: Recruits vendor sponsors for general membership meetings and oversees sponsorship for all chapter events; obtains vendor advertising for the Chapter website. Keeps ongoing spreadsheet of all sponsors, web advertisers and sponsor waiting lists and tracks which vendors are sponsoring chapter events in order to minimize overlap of requests from chapter committees.

Status: Committee Chair, non-voting

Time Commitment: 8-10 hours per month in December & January recruiting and planning, 1-2 hours per month regularly

Time Frame: Heavy in Dec & Jan, minimal time other months.

Meetings: GMM Meetings Monthly (Required); EC Meetings Monthly (Preferred)

Reporting: Consent Agenda report monthly.

Duties of the Chair:

  • Maintains list of current and potential sponsors for Chapter meetings and other Chapter functions, including the Regional Forecast Meeting and the annual IREM Gala, when hosted by Chapter 77
  • Undertakes necessary follow-up action to obtain sponsors for all Chapter functions and works with Web Ad Subcommittee Chair to obtain sufficient advertising for the Chapter website. Note: it is a goal of the Chapter to limit the number of meeting sponsors from a particular industry to five, and to avoid scheduling more than one sponsor from the same industry at the same meeting 
  • Works with the IAE to coordinate assignment of Partners to specific functions; ensures that the Partner’s representatives attending the function are properly escorted and introduced to Chapter members; formally introduces the Partners as part of the agenda for the general membership meetings.
  • Submits consent agenda reports and/or newsletter articles as warranted based on activity
  • Responsible for conflict resolution, if any may occur, between one or more Industry Partners or between an Industry Partner and the chapter. All action should be vetted with Chapter President prior to communication with Industry Partners(s).
  • Responsible for reaching out to Industry Partners who are delinquent on paying annual sponsorship dues.

 

Web Advertising Subcommittee

Status: Committee member, non-voting, Subcommittee Chair

Time Commitment: 6-8 hours per month in December-Feb recruiting ads. Ongoing monthly to recruit web advertisers as needed to make budget.

Duties of the Subcommittee Chair:

  • Seeks to renew current web advertisers and recruit new ones
  • Serves as second-chair to the Industry Partner chair, filling in as needed to introduc
  • e sponsoring firms at meetings
  • Submits consent agenda reports and/or newsletter articles as warranted
  • Monitors the list of current web advertisers and submits changes as needed

 

Key Resources:

 

  1. Gala Committee

AT A GLANCE:

Status: Committee chair (1) and committee member (1)

Time Commitment: 1-2 hours per month participating in committee calls and helping plan & execute Gala

Description:  Two representatives of the chapter will serve on the Regional Gala Committee, comprised of representatives from Chapters 8, 77 & 92, to plan the annual IREM Gala.  Every three years one of the representatives from Chapter 77 will serve as the chair of the Regional Gala Committee.

planning, 1-2 hours per month regularly

Time Frame: Heavy in March-May, minimal other times

Meetings: EC Meetings monthly (preferred, not required)

Reporting: Consent Agenda report monthly and newsletter articles when warranted.

 

Key Resources:

 

 

  1. IREM Foundation Liaison

 

AT A GLANCE:

Description:  Coordinates the chapter’s participation with the IREM Foundation, soliciting recipients for education scholarships and recommending contributions to the IREM Foundation

Status: Committee Chair, non-voting

Time Commitment: 1-2 hours per month

Time Frame: Ongoing throughout the year

Meetings: EC meetings monthly (Preferred, not required)

Reporting: Consent Agenda report monthly and newsletter articles as warranted

Duties of the Chair:

  • Oversees the administration of the Rick Moore Memorial Scholarship fund through the IREM Foundation’s Restricted Fund with a goal of awarding of two scholarships annually through directed scholarships to students at Virginia Tech, scholarships to other students from the No. Virginia area, or IREM Members pursuing an IREM credential (ARM®, ACoM, or CPM®)
  • Works with the Member Services chair to identify potential recipients and helps direct them through the application process required by the Foundation which includes obtaining a chapter letter of support
  • Advertises scholarship opportunities on Chapter websites, social media and newsletter.
  • Once a scholarship is awarded, assigns a mentor to recipient
  • Makes recommendations to the executive council for contributions to the IREM Foundation, such as for the silent auction or special fundraisers
  • Submits monthly consent agenda report and newsletter articles as warranted

 

Key Resources:

IREM HQ Staff Liaison: Kimberly Holmes, [email protected], 312-329-6008

 

 

  1. Leadership and Volunteer Development

 

Description:  Coordinates the succession planning, training and retention of the future leaders of our chapter. Prepares slate of candidates for election to the Executive Council.

Status: Committee Chair, voting member of Executive Council

Time Commitment: 2-4 hours monthly; 6-10 hours in August

Time Frame: Ongoing throughout the year

Meetings: EC meetings monthly

Reporting: Consent Agenda report monthly and newsletter articles as warranted

Duties of the Chair, generally filled by the Immediate Past President: 

  • Coordinate all volunteer interviews and makes recommendations to the incoming President on the slate of nominees for leadership positions
  • Recruit and interview new CPM® members for potential committee positions to generate new ideas and encourage new volunteers
  • Create a diverse leadership team from both commercial and residential property types to enhance involvement from both groups
  • Market volunteer opportunities to the memberships
  • Provide and collects annual self-assessments from all committee members and chairs and presents those results to the incoming President and officers
  • Present recommended of slate of nominations for approval to the Executive Council by the second Thursday in August; presents approved slate to the general membership at least 30 days before the election in September, usually through an article in the Chapter newsletter or an email to the membership
  • Submit a monthly consent agenda report and newsletter articles as warranted

 

Leadership Transition Subcommittee

 

Description:  Coordinates the retention of the future leaders of our chapter.

Status: Subcommittee Chair, non-voting

Time Commitment: Less than 2 hours monthly except 6-8 hours planning transition meeting

Time Frame: Nov/Dec

Meetings: EC meetings monthly (Preferred, not required)

Reporting: Only in November, to the committee chair

Duties of the Subcommittee Chair, generally filled by the Senior (Strategic) Membership Chair: 

  • Work with the IAE to develop and present an orientation to new chapter leaders each December, which will prepare leaders to understand their roles within the chapter and the chapter’s role within IREM.
  • Ensure that all committee members have job descriptions which include whether or not they have voting rights and their expected time commitment
  • Facilitate the transition of committees at the December meeting, ensuring that all committees are transitioned in a timely fashion.

 

Volunteer Training Subcommittee

Description:  Coordinates the training of the future leaders of the chapter to better position IREM 77 for future growth.

Status: Subcommittee Chair, non-voting

Time Commitment: Less than 2 hours per month regularly; 6-8 hours in January

Time Frame: Dec/Jan

Meetings: EC meetings monthly (Preferred, not required)

Reporting: Only in Dec/Jan, to the committee chair

Duties of the Subcommittee Chair, generally filled by the Immediate Past Leadership and Volunteer Development Chair: 

  • Work with the IAE to develop and present a strategic planning meeting to chapter leaders each January.
  • Facilitate breakout sessions for all committees to set strategic committee goals for the upcoming year for all committees.

 

 

XII.        Legislative/Government Affairs

 

Description: Monitors legislative and government related issues of interest to the Chapter.

Status: Committee Chair, non-voting

Time Commitment: 2-4 hours per month

Time Frame: Ongoing throughout the year

Meetings: EC meetings monthly (Preferred, not required)

Reporting: Consent agenda reports monthly (if activity) and quarterly newsletter updates, as well as updating the legislative portion of the website and sending occasional calls to action to the membership as requested by IREM.

Duties of the Chair:

  • Reviews legislative and government affairs information promulgated by IREM Headquarters as well as information in other real estate related publications; makes periodic reports to the Executive Council and to the general membership
  • Reviews all "Call to Action" notifications from IREM Headquarters; recommends to the Executive Council on appropriate Chapter participation
  • Submits information for the “legislative corner” of the chapter’s website
  • Submits a monthly consent agenda report and quarterly newsletter article as warranted

 

Key Resources:

IREM HQ Staff Liaisons: Beth Price, [email protected], 312-329-6021

 

XIII.       Marketing/Social Media Committee

 

Description:  Coordinates all marketing/public relations and social media activity associated with promoting Chapter 77.

Status: Committee Chair, non-voting

Time Commitment: 4-6 hours per month

Time Frame: Ongoing throughout the year

Meetings: EC meetings monthly (Preferred, not required)

Reporting: Monthly consent agenda reports and quarterly newsletter submissions

Duties of the Chair:

  • Assists individual committee chairs with their marketing needs in association with promoting their programs and agendas
  • Promotes membership in the chapter through marketing and advertising, specifically by coordinating the co-op advertising campaign among the three local chapters and IREM HQ
  • Writes and distributes press releases for Chapter events and member achievements
  • Maintains and regularly updates chapter’s Facebook, Twitter and Instagram page to promote chapter events and noteworthy IREM activities

 

Key Resources:

IREM HQ Staff Liaisons: Sharon Peters, [email protected], 312-329-6067

 

 

XIV.       Member Services

 

Strategic Chair:

Description: Oversight, coordination, and support of all Member Services including the following Sub-Committees:

  • Hospitality/Greeting
  • Job Placement
  • Recruitment, Growth and Member Satisfaction
  • Candidate Event

 

Status: Committee Chair, voting member of Executive Council

Time Commitment: 8-10 hours per month

Time Frame: Ongoing throughout the year

Meetings: EC meetings monthly, committee meetings/calls at least quarterly

Reporting: Monthly consent agenda reports, including gathering or submitting reports from sub-committees

Duties of the Membership Strategic Chair:

  • Explores and makes recommendations on strategic initiatives for member growth
    • ARM to CPM
    • Associate to full member Candidate
    • Student/IYP attendee to Candidate
    • Employer Firms to AMO Members
  • Monitors, reports and make recommendations relative to the member experience and member retention
    • Attempts to determine reasons for dropped/lapsed memberships. Reports results of member drives and proposes ways to increase retention
    • Manages member scanning, including conducting at least one member satisfaction survey, compiling results and sharing with the EC. Makes recommendations as a result of the survey
    • Looks for ways to improve chapter inclusiveness for members—i.e., are we perceived as “clique-y” group and how do we change that?

 

Co-Chair, Member Services

Description: Responsible for the member approval process

Status: Committee Co-Chair, non-voting

Time Commitment: 6-8 hours monthly

Time Frame: Ongoing throughout the year

Meetings: EC meetings monthly

Reporting: Monthly consent agenda reports and quarterly newsletter articles

Duties of the Co-Chair:

  • Oversees the administrative processing of new members, including review of their application information; provides recommendation for approval to the Executive Council
  • Receives notification from IREM Headquarters of new Associate Members and Candidates. Emails or calls and welcomes new Member and Candidates and verifies contact information. 
  • Reviews applications for CPM® Emeritus status; provides recommendations for approval to Executive Council
  • Works with the IAE, makes arrangements for installation ceremony for all new CPM® members. Provides the IAE with a list of installees and their introductions. Confirms all new CPM installees’ attendance at their installation meeting
  • Encourages CPM® and Candidates to participate in general membership meetings and to volunteer on a committee
  • From lists provided by the IAE, makes email and/or phone contact with CPM and Candidate members who are reported as delinquent in payment of dues in an effort to retain their membership. Works with the Recruitment, Growth Co-Chair in this effort
  • Submits a monthly consent agenda report and a quarterly newsletter submission

 

Key Resources:

IREM HQ Staff Liaison:  Membership/Admissions, 312-329-4560

 

Hospitality/Greeting Sub-Committee

 

Description: Welcomes members at general membership meetings and works to support the membership committee as needed

Status: Subcommittee Chair, non-voting

Time Commitment: 1-2 hours per month

Time Frame: Ongoing as meeting occur

Meetings: All General Membership Meetings, EC meetings not required

Reporting: None

Duties of the Sub-Committee Chair:

  • Assists IAE with member registration at meetings to greet new members and candidates and introduces them to others in the Chapter. Provides IREM brochures and CPM® Candidate Assistance Packets to those interested. Makes themselves available to answer any questions the members may have
  • Contacts members who have not been attending meetings and encourages them to participate
  • Works with IAE to communicate with all candidates reminding them of upcoming Chapter meetings and events
  • Makes recommendations to Member Services Chair and/or Executive Council on ways to improve the level of hospitality at monthly meetings or suggestions on increasing participation
  • Works with the IAE on annual anniversary letters and pin ceremony

 

Job Placement Sub-Committee

 

Description: Assists Chapter members in finding employment for themselves and/or employees for their companies

Status: Sub-Committee Chair, non-voting

Time Commitment: 1-2 hours per month

Time Frame: Ongoing throughout the year

Meetings: EC meetings monthly (Preferred, not required)

Reporting: Monthly consent agenda report if activity and quarterly newsletter article

Duties of the Sub-Committee Chair:

  • Serves as primary point of contact for all inquiries to the Chapter regarding employment needs and opportunities
  • Updates the chapter website where IREM members can post jobs, personal resumes and review a listing of websites helpful to job seekers
  • Review job postings and resumes prior to posting on the website
  • Through the use of emails or newsletter articles, periodically reminds members of the placement services available
  • Maintains a database with HR contacts at local companies and periodically reaches out to and solicit job postings
  • Submits a monthly consent agenda report and quarterly newsletter submissions

 

Key Resources:

IREM HQ Staff Liaison:  Justin Sewell (Jobs Service), [email protected], 312-329-6001

 

Recruitment, Growth & Student Sub-Committee

 

Description: Acts as point person on anything related to recruiting student members or outreach to local colleges, as well as overseeing recruitment and member growth efforts.

Status: Sub-Committee Chair, non-voting

Time Commitment: 1-2 hours per month, more if college visits or fairs are scheduled

Time Frame: Ongoing throughout the year

Meetings: EC meetings monthly (Preferred, not required)

Reporting: Monthly consent agenda report

Duties of the Sub-Committee Chair:

  • Establishes a list of CPM® mentors from among the Chapter members who are willing to help Candidates satisfy their CPM® requirements; assigns mentors to Candidates who request such assistance.
  • Attends a local high school or college career day to promote IREM. Coordinates booth and handouts through IREM National
  • Monitors progress of Candidates through the Candidate process, taking necessary action to assist and encourage them to complete their requirements in a timely way
  • Works with Education Committee to coordinate any private offerings with membership recruitment opportunities, i.e., helps students in private offerings fill out applications and guides them in the process to becoming members
  • Tracks students who have completed their education requirements, making sure they are provided with assistance through the membership process until installation
  • Brainstorms new ideas for recruitment and member growth and regularly brings these ideas to the Executive Council
  • Monitors the growth of the chapter by tracking membership numbers on a quarterly basis and reporting same at Executive Council meetings
  • Working with the Member Services Co-Chair, from lists provided by the IAE, makes email and/or phone contact with all Candidates who are delinquent in local or national dues in an effort to retain their membership
  • Submits a monthly consent agenda report and newsletter submissions as warranted

 

Candidate Event Subcommittee

Description: Coordinates and executes the annual Candidate event

Status: Sub-Committee Chair, non-voting

Time Commitment: Less than 2 hours per month regularly; 6-8 hours in May/June

Time Frame: Concentrated in May/June, early planning in Feb/Mar

Meetings: EC meetings monthly (Preferred, not required)

Reporting: Monthly consent agenda reports Feb-June

Duties of the Sub-Committee Chair

  • Works with the Programs Chair to coordinate an annual Candidate event
  • Plans a program for the event, including coordinating a relevant speaker or panel discussion to review the Candidate approval and education process
  • Creates and distributes a Candidate survey at the luncheon to determine the chapter’s candidate members’ needs to complete their candidacy requirements

 

 

  1. Publications/Newsletter

 

Description: Oversight, coordination, and support of the Newsletter and Income/Expense Committees.  Responsible to report to Executive Council on individual sub-committees or may defer to Co-Chairs to report to Executive Council. 

Status: Committee Chair, non-voting

Time Commitment: 4-6 hours per quarter

Time Frame: Four editions, Dec., Mar., June, Sept

Meetings: EC meetings monthly (Preferred, not required)

Reporting: Monthly consent agenda report

Duties of the Chair:

  • Coordinates the collection of articles and information for the quarterly newsletter and provides the information to the IAE
  • Plans for and requests articles from outside sources, such as vendors or industry experts, on topics of interest to the membership
  • Reviews the final newsletter prior to distribution
  • Takes photos (or makes sure photos are taken) at meetings and other noteworthy Chapter events, provides photos to IAE for use in the newsletter
  • Conducts interviews with selected members and prepares an article for the “Member in the Spotlight” feature in the newsletter
  • Submits a monthly consent agenda report

 

Key Resources:

 

Income/Expense Analysis Sub-Committee

 

Description: Coordinates the annual submission of Income/Expense Analysis data from local chapter to IREM headquarters.

Status: Committee Sub-Committee, non-voting

Time Commitment: 6-8 hours per month, January-April

Time Frame: Jan-April

Meetings: EC meetings monthly (Preferred, not required)

Reporting: Monthly consent agenda reports Jan-May

Duties of the Sub-Committee Chair:

  • Provides information about the program to members through the Chapter newsletter, special mailings and personal phone calls, particularly to prior year contributors. Note that contributors can obtain complimentary or reduced price copies of the final IREM survey by meeting certain submittal dates, currently March 1 and March 31
    • Reviews assigned Chapter goals and, if needed, prepares appeal for adjustment to those goals
      • Monitors Chapter progress and takes follow-up action as necessary to ensure that Chapter goals are met; keeps the Executive Council advised of the program status
        • Prepares a completion report for the Executive Council; publishes the report in the Chapter newsletter

 

Key Resources:

IREM HQ Staff Liaison Matt O’Hara (Income/Expense), [email protected], 312-329-6044

 

 

XVI.       Programs

 

Description:  Coordinates all general membership meetings including venue, speakers, menu, audio/visual equipment, and budget.  Assists chapter representative as needed for designated Chapter regional events.

Status: Committee Chair, voting member of Executive Council

Time Commitment: 8-10 hours per month

Time Frame: Ongoing throughout the year

Meetings: EC meetings monthly

Reporting: Monthly consent agenda report, quarterly newsletter article

Duties of the Chair, generally filled by the President-Elect:

  • Recommends to the Executive Council the dates and locations for membership meetings; makes all necessary arrangements with the management of the locations selected, including menu, set-up, special audio-visual needs, etc.
  • If Programs Chair is also the (President-elect), has the authority to sign contracts with vendors, speakers, and other third-parties related to expenses for General Membership meetings.
  • At the time that annual membership dues are set, collaborates with Treasurer to determine the dollar amount that should be charged for prepayment of meetings.
  • In accordance with overall guidance from the Executive Council, obtains speakers to make presentations at the general membership meetings; serves as host for the speaker while at the meeting; introduces speaker at time of presentation; obtains and presents small gift or certificate of appreciation to speaker as appropriate
  • Attends all EC chapter meetings.
  • Attends all General Membership meetings. If not able to attend in emergency situations, identifies an individual to stand in at the meeting and handle all logistics with the venue.
  • Arrives early at all General Membership meetings to ensure venue room is set up as required, i.e., table, chair and water are set up for EC meeting, audio visual is tested and venue is prepared with pre-planned menu choices.
  • Responsible for reviewing and approving invoicesfor General Membership meeting dinner and/or lunch charges for the IAE to pay with the chapter credit card.
  • Submits a monthly consent agenda report and newsletter submissions as warranted.

 

Key Resources

 

XVII.     Young Professionals Committee (IYP)

Description: To encourage involvement of ARM® members, ACoM members, CPM® Candidates and Associate Members in chapter activities

Status: Committee Chair, non-voting

Time Commitment:  2-6 hours per month

Time Frame: Ongoing throughout the year

Meetings: EC meetings monthly (Preferred, not required)

Reporting: Monthly consent agenda reports, quarterly newsletter submissions and calendar updates for the website

Duties of the Chair:

  • Coordinate at least two-four (2-4) events per year for ARM® members, CPM® Candidates, ACoM members and Associate Members
  • Support ARM® Chair and Member Services Chair in guiding ARM® members, ACoM members, CPM® Candidates and Associate Members to understand the full value of their IREM Membership
  • Promote Chapter Activities to ARM® members, ACoM members, CPM® Candidates and Associate Members and encourage them to attend General Membership Meetings

 

Key Resources:

  • IREM Student Outreach

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